Administration Clerk: Registry (Medical Records)

Reference Number: Bul G19/2014: P11
Component: Department of Health

Core Title: Administrative Line Function and Support Personnel

Institution: Paarl Hospital (Chief Directorate: General Specialist and Emergency Services)

Service benefits:
- 13th cheque, employer's contribution to the pension fund, housing and medical aid allowance.

Minimum educational qualification:
- Senior Certificate (or equivalent).

- Appropriate Medical Records experience in a hospital environment.

Inherent requirement of the job:
- Must be prepared to work shifts, including night shifts, weekends and public holidays.

Competencies (knowledge/skills):
- Knowledge of Medical Records registry and archiving procedures.
- Knowledge and practical experience of Delta 9/Clinicom.
- Computer literacy.
- Good time management, interpersonal and organisational skills.
- Good communication skills in at least two of the three official languages of the Western Cape.
- Ability to work within a team and independently with minimum supervision.
- Ability to continually work under pressure with a high pressure, with a high degree of accuracy and care.
- Ability to keep all info confidential.
- Ability to file numerically as well as alphabetically accurately.

Duties (key result areas/outputs):
- Render an effective and efficient Medical Records service and accurately and timeously file all patient folders/documents and X-Rays daily.
- Timeously retrieve folders, documents/X-Rays as requested.
- Maintain an effective filing system.
- Maintain and repair damaged folders/X-Ray envelopes.
- Responsible for effectively destroying folders according to prescribed policies.
- Responsible for effective administration duties within the Medical Records section such as handling both telephonic and personal enquiries, following up on D.O.A. and unknown patients identity.

Note: Short-listed candidates will be subjected to practical tests.

N.B: Applications, which are received after the closing date, will not be considered.

Note: This post was also advertised in the Paarl Post 15/5/2014

Salary: R 123 738 per annum
Salary Level: Level 5

Closing Date: 6 June 2014

Mr M Ramsay
Tel: 021 860-2590

Click here to apply

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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