Administration Clerk: Wards (Support)

Reference Number: BUl G21/2014 Post:12
Component: Department of Health

Core Title: Administrative Line Function and Support Personnel

Institution: Paarl Hospital (Chief Directorate: General Specialist and Emergency Services)

Service benefits:
- 13th cheque, employer’s contribution to the pension fund, housing and medical aid allowance.


Minimum educational qualification:
- Senior Certificate (or equivalent).

- Appropriate administrative experience.

Inherent requirements of the job:
- Willingness to work in a health environment where infectious diseases are treated.
- Willingness to work shifts on day/night, weekends and public holidays.
- Willingness to rotate in different departments within the Nursing Component.

Competencies (knowledge/skills):
- Good communication skills (read, write, speak) in at least two of the three official languages of the Western Cape.
- Computer skills, e.g. MS Excel and MS Word (please attach certified copies of training).
- Ability to read, speak and interprets written instructions, compile written reports and make mathematical calculations including compilation of statistics.

Duties (key result areas/outputs):
- Confidential, effective and efficient patient administration to admit, discharge and transfer patients on CLINICOM.
- Schedule appointments for patients and arrange transport on computerised transport booking system.
- Order, monitor and control of consumables and equipment on LOGIS System and according to Asset Management principles.
- Contribute towards generation of revenue for the Institution (ensure that Case Manager is informed of all Medical Aid patients).
- Assist Nurse Managers with delegated administrative tasks, e.g. relief of other clerks.
- Information Management: ensure timeous capturing of data and submission of statistics and reports.
- Professional confidential, ethical conduct demonstrating loyalty to the Institution.

Note: Short-listed candidates will be subjected to a competency and statistical test. Arithmetical and Computer skills will be tested.

Instruction to applicants:
Z.83 forms (obtainable from any Government department or must:
- Be completed in full, clearly reflect the name of the position, name and date of the publication (candidates may use this as reference), be signed, accompanied by a comprehensive CV, the names of three referees, and certified copies of ID, driver's licence and qualification/s.
- A separate application form must be completed for each post.
- Applications without the afore-mentioned will not be considered.
- Applications must be forwarded to the address as indicated on the advertisement.
- No late, faxed or e-mailed applications will be accepted.
- CV's will not be returned.
- Excess personnel will receive preference.

Further communication will be limited to shortlisted candidates. If you have not received a response from the Department within three months of the closing date, please consider your application as unsuccessful. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department.

As directed by the Department of Public Service & Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records and previous employment.

Circular H8/2004 dated 8 February 2004 contains complete details regarding the revised non-pensionable recruitment allowance (rural allowance) for certain categories of Health personnel.

Candidates must refer to this Bulletin and the date thereof. The Department of Health is guided by the principles of Employment Equity. Disabled candidates are encouraged to apply and an indication in this regard will be appreciated.

Please note that any job applications sent by fax or e-mail will not be accepted. All job applications, including Z83 forms, CVs and certified documents, must be posted or delivered by hand to the address listed in each advertisement.

N.B: Applications, which are received after the closing date, will not be considered.

Note: This post was also advertised in the Paarl Post 29/5/2014
Salary: R 123 738 per annum
Salary Level: Level 5
Applications To:
The Chief Executive Officer
Paarl Hospital
Private Bag X3012

(For the attention: Mr RM Petersen)

Closing Date: 20 June 2014

Ms J Hardine
Tel: (021) 860-2504

Click here to apply

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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