Administrative Officer




Reference number: 14/157/CLO

SALARY: R227 802– R268 338 per annum. The successful candidate will be required to sign a performance agreement.

CENTRE: Office of the Chief Litigation Officer, Pretoria

REQUIREMENTS: Bachelor Degree in Administration, Law or Commerce / National Diploma in Office Management or Administration or equivalent qualification; At least 2 years administration experience; Knowledge of the Public Finance Management Act, DFI, Treasury Regulations; Knowledge of Justice Yellow Pages (JYP) and BAS will be an advantage. Skills and Competencies: Computer literacy (MS Office); Interpersonal skills; Communication (verbal and written) skills; Interpersonal skills; Organizational skills; Able to work under pressure, independently and willingness to work irregular hours; Creative an analytical thinking.

DUTIES: Key Performance Areas: Render administrative support pertaining to legal matters as directed by supervisor; Implement and maintain a filing system; Perform task related to acquisition and procurement of stores and equipment; Compile statistics, verification of assets and control for the Directorate; Render telephonic services and liaise with the public; Perform any other administrative functions assigned from time to time; Co-ordinate travel and accommodation, meeting arrangement, minutes taking and events for the office; Provide effective people management.

ENQUIRIES: Ms. K. Ngomani 012 357 – 8661

APPLICATIONS: Quoting the relevant reference number, direct your application to: Postal address: The Human Resources: Department of Justice and Constitutional Development, Private Bag X81, Pretoria, 0001. OR Physical Address: Application Box, First Floor, Reception, East Tower, Momentum Building, 329 Pretorius Building, Pretoria, 0001.

CLOSING DATE: 30 June 2014

The Department of Justice is an equal opportunity employer. In the filling of vacant posts the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration

NOTE: Applications must be submitted on Form Z83, obtainable from any Public Service Department or on the internet at www.gov.za. A Z83 & CV must be accompanied by certified copies of qualifications and identity document. A driver’s license must be attached if indicated as a requirement. A SAQA evaluation report must accompany foreign qualifications. Applications that do not comply with the above mentioned requirements will not be considered. Shortlisted candidates will be subjected to a personnel vetting process. Correspondence will be limited to short-listed candidates only. If you do not hear from us within 3 months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill these positions.

Click here to download a Z83 Application Form.







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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