Business Name: Murray & Roberts Projects
Job Title: Proposals Specialist
Nature of Employment: Full Time Employee
Please note that:
1. The Recruiter may amend, delete or expire jobs at any time without notification.
2. Murray & Roberts Projects reserves the right not to proceed with filling the position.
3. An application will not in itself entitle the applicant to an interview.
4. If you do not receive any feedback on your application within 4 weeks from the closing date, please consider your application unsuccessful.
Murray & Roberts Projects invite suitably qualified candidates to apply for the position of Proposals Specialist to be based at our Head Office in Bedfordview and reporting to the Commercial Manager.
The position is to prepare quality proposals and provide effective coordination of the work of proposal preparation, in accordance with the Company’s value proposition (Note: “Proposals includes tenders, bids, pre-qualification applications and expressions of interest and the compilation of all related documentation as required by the Client).
KPI's for this position will include:
- Complete and timeous submission of Proposals (as defined above).
- Adhere and develop quality management systems and procedures.
- Support bid leaders with proposal submissions.
- Central point of contact.
- Continuous development and improvement.
- Respect and maintain the high confidentiality profile of this position.
- Time flexibility to meet tender schedule requirements.
- Effective management of proposal efforts as a support function to estimating department in conjunction with business development, procurement, engineering and other as may be required.
- Appropriate utilisation of allocated staff (as may be required).
- Schedule and budget management.
Quality Management Systems (QMS):
- Work with existing quality management processes and procedures.
- Continually improve and explore best-practice QMS policy.
- Oversee risk analysis and risk-review process.
- Ensure brand management is consistent with company policy.
- Overall and final edit of submission
- Central co-ordination.
- Manage an interactive and functional communication role (central point of contact as may be required).
- Distribution of relevant documentation, addenda, changes to relevant personel.
- Client liaison as may be required
- Report requirements.
- Management and maintenance of performance dashboard and relevant database of historical tender performance.
- Risk review reports.
- OMS reports.
- Ensure all project documentation is completed and submitted in accordance with project procedure.
- Relevant filing and archiving.
- Embody the Values of Murray and Roberts: Leadership, Professionalism, Integrity Safety Excellence and Innovation.
- Possess a good understanding of the standard forms of contract. A reasonable understanding of case law will be beneficial.
- Key attributes: Ethical, tenacious, numerate, analytical, detail orientated, the ability to identify and maximise an opportunity, etc.
- Proficiency with appropriate IT skills (Microsoft Office Packages and other). Knowledge of bespoke Estimating/Cost Management software would be advantageous.
- Organised and methodical approach to work with the ability to prioritise workload. Must be capable of meeting stringent deadlines.
- Possess a basic understanding of engineering and technical skills for the different engineering disciplines.
- Brand awareness.
- Minimum 10 years in the industry with relevant work experience.
- Previous estimating experience.
- A preference for a qualified/ professional quantity surveyor or cost engineer.
- Be a highly motivated self starter capable of utilising their own initiative coupled with the ability to work within an established team.
- Possess good interpersonal and interactional skills.
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!