Engen: Travel & Entertainment Expense Supervisor




Job Title: Travel & Entertainment Expense Supervisor
Department: Financial Services
Job Type: Permanent
Location - Town / City: CTO
Location - Province: Western Cape
Location - Country: South Africa

Key Purpose: To oversee the support of the TE&E, Travellers, Company Card Holders & Recurring Charges administrative function. Maintain and implement enhancements and cost savings to the relevant Systems within own area with the objectives of ensuring the completeness and accuracy of all accounting records, adherance to Company Policies as well as SARS Compliance.

Key Responsibilities:
- Creditor Management
- Business Controls and Governance
- Business Process Improvement
- Systems and Processes
- Customer and Stakeholder Management
- Customer Service Delivery
- Talent Management

Specific Outcomes:
- Vendors paid as per contractual terms
- Actively Managing Late Payments
- Actively Managing Duplicate Payments
- Strict adherence to business procedures, controls and policies
- Monitor team delivery and performance in line with SLA's
- Co-ordinate the audit of TE&E with internal and external auditors
- Identify areas for potential improvement and escalate to FSSC Procure to Pay Manager
- Conduct periodic review of key business processes against best practices
- Drive required changes to support business improvement processes/initiatives
- Identify possible system enhancements and communicate these to the FSSC Procure to Pay Manager
- Understand and manage Travel systems, vendor payment and reconciliation processes
- Review reconciliations
- Drive the resolution of issues
- Engage internal and external customers and stakeholders on service/delivery needs
- Ensure related SLA's in place and adhered to
- Manage relations with relevant stakeholders in a culturally aware and sensitive manner
- Engage with customers/stakeholders in a customer centric manner in order to deliver outstanding service and support
- Staff Performance Management
- Manage team delivery
- Facilitate knowledge and skills transfer within the team
- Foster team building
- Coach and mentor team

Education & Experience:
Required BComm.
Mandatory operational Accounts Payable and Speciaist SAP – MM/FI experience required
Desired operational Business Acumen and Management Experience

Knowledge, Skills & Attributes:
Knowledge
- Good knowledge of accounting practices and principles
- Travel Administration
- SAP FI Knowledge
- Computer Literate (MS Office)
- Knowledge of Engen's Travel & Entertainment Policies

Skills
- Planning and Organising
- Communication skills - written and verbal
- Analytical and report writing skills
- Problem solving skills

Attributes
- Attention to detail
- High level of concern for quality and accuracy
- Problem solving
- Able to liaise with people at all levels
- Structured and organised
- Responsive
- Customer service oriented

Important Information:
1. The appointment will be made in line with Engen’s Employment Equity Strategy.
2. All applications must be submitted to the contact person/numbers provided & in the manner requested.
3. If not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!

Engen: Invoice Scanner x2




Job Title: Invoice Scanner x 2
Department: Financial Services
Job Type: Permanent
Location - Town / City: CTO
Location - Province: Western Cape
Location - Country: South Africa

Key Purpose: Accurately scan vendor invoices and ensure the desired level of data quality is achieved

Key Responsibilities:
- Finance
- Business Processes
- Customer
- Talent Management
- Other

Specific Outcomes:
- Physical invoice receipt
- Batch and archive invoices
- Sort invoices into different profiles
- Scan invoices into Readsoft
- Ensure Job Family/Divisional alignment with customer and
stakeholder strategy and policy
- Engage internal and external customers and stakeholders
on service/delivery needs
- Manage relations with relevant stakeholders in a culturally
aware and sensitive manner
- Engage and consult with all stakeholders to determine
timelines
- Engage with customers/stakeholders in a customer centric
manner in order to deliver outstanding service and support

Education & Experience:
Matric and or equivalent required
Must have operational Administrative Experience

Knowledge, Skills & Attributes:
Knowledge
- Office environment

Skills
- Photo copy Machine
- Communication
- Listen

Attributes
- Working within a Team
- Working under pressure

Important Information:
1. The appointment will be made in line with Engen’s Employment Equity Strategy.
2. All applications must be submitted to the contact person/numbers provided & in the manner requested.
3. If not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!

Engen: Retail Standards Compliance Officer




Job Title: Retail Standards Compliance Officer
Department: Retail
Job Type: Permanent
Location - Town / City: East London
Location - Province: Eastern Cape
Location - Country: South Africa

Key Purpose: To conduct compliance audits as per required standards documentation i.e. Brand/Operational & HSEQ Standards.

Key Responsibilities:
- Finance
- People
- Customer
- Business Processes

Specific Outcomes:
- Manage OPEX to plan
- Work towards personal development plan
- Contribute towards team effectiveness
- Build and maintain relationships with direct and indirect stakeholders
- Manage relationship with internal stakeholders
- Complete: RSD 23 – includes HSEQ / RSD 25, 26
- Provide timeous feedback on the above
- Compile monthly reports
- Compile call plans
- Validate promotional compliance as required
- Accurate asset count
- Check compliance with Engen requirements and practices
- Check compliance with legislative requirements
- Check compliance with HSEQ RSD standards
- Manage OPEX to plan
- Accurate asset count / Annual asset count
- Compile asset count report
- Work towards personal development plan
- Achieve milestones in personal development plan
- Contribute towards team effectiveness
- Build relationships with direct and indirect stakeholders
- Manage relationship with internal stakeholders
- Meeting regularly with stakeholders to provide feedback
- Complete: RSD 23 – includes HSEQ / RSD 25, 26
- Validate promotional compliance as required
- Provide timeous feedback on the above
- Compile monthly reports
- Compile call plans
- Ensure HSEQ compliance with Engen requirements and practices
- Ensure HSEQ compliance with legislative requirements
- Ensure HSEQ compliance with HSEQ RSD standards

Education & Experience:
Diploma with specialisation in Administration/and or Audit
OR RPL with 5 years experience in the appropriate field/sector
Desired 1 years Admin/Audit experience
Preferred 2 years Retail Fuels Marketing/Technical experience
Preferred2 years FMCG Operations experience
Local travel required

Knowledge, Skills & Attributes:
Knowledge
- Costing principles
- SAP
- Business Structure/System and Controls
- Accounting principles and practices

Skills
- PC literate (Excel, Word and PowerPoint)
- Interpersonal and communication skills
- Problem-solving and analytical skills
- Planning skills
- Administration skills

Attributes
- Ability to work under pressure
- Use initiative, is self-driven and goal directed
- Team player
- Pro-active
- Concern for order, accuracy and deadlines

Important Information:
1. All applications must be submitted to the contact details provided and in the manner requested.
2. If not submitted by the closing date, applications will automatically not be considered.
3. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
4. Engen reserves the right not to make an appointment.
5. Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!

Engen: Instrument Engineer Reliability




Job Title: Instrument Engineer Reliability
Department: Operations
Job Type: Permanent
Location - Town / City: Durban
Location - Province: KwaZulu-Natal
Location - Country: South Africa

Key Purpose: To optimize and drive implementation of Refinery reliability programs to ensure sustainable and optimum plant availability/ reliability and integrity

Key Responsibilities:
- Finance
- Business Processes
- Customer
- People Management

Specific Outcomes:
- CAPEX Input
- Opex Input
- Project Management
- Refinery Reliability Programs development/ Optimisation
- Manage and Implement Reliability Maintenance Initiatives
- Incident Investigations Lead
- Reliability Performance Reporting
- Co-ordinated Reliability Threat Mitigation
- TA Support
- Approve Monthly Reliability Report
- Asset Life Study project Client representative
- Operations and Discipline Teams Knowledge transfer
- RCA failure investigation
- Develop People in Core functional capabilities for Reliability Management
- Performance Management
- Talent Management
- Coaching and mentoring
- Teamwork Fostering

Education & Experience:
- BSc. Electronic Engineering/ Bachelor of Technology Degree: Instrumentation and Control
- 4-6 Years Petrochemical Experience
- Reliability Engineering within Petrochemical industry (Advantageous

Knowledge, Skills & Attributes:
- Basic knowledge of refinery processes and economics (budgeting and cost control).
- Working knowledge and experience of: instrumentation design; operation and maintenance; industry best practices in reliability and maintenance technology; safety rules and regulations; Logic programming; process control (boilers, heaters, compressors, etc).
- In-depth knowledge of: reliability engineering methods; the distributed control systems; the fail safe control/emergency shutdown systems/PLC; engineering standards and codes.
- Computer literacy.
- Programming ability (CL, Visual Basic, PLC Logic) and proficiency in the use of commercial and proprietary application software.
- Sound leadership, presentation, problem solving, decision making, technical writing and communication (verbal, written and listening) skills.
- Ability to work under pressure and extended hours

Important Information:
1. All applications must be submitted to the contact details provided and in the manner requested.
2. If not submitted by the closing date, applications will automatically not be considered.
3. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
4. Engen reserves the right not to make an appointment.
5. Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!

Engen: Creditors Controller




Job Title: Creditors Controller
Department: Financial Services
Job Type: Contractor - External
Location - Town / City: CTO
Location - Province: Western Cape
Location - Country: South Africa

Key Purpose: Ensure that the right amount is paid to the right Transhipping and Key Account Vendors within the agreed terms of contract supported by the right documentation, and that policies and procedures are adhered to

Key Responsibilities:
- Finance
- Business Processes
- Customer
- Talent Management
- Other

Specific Outcomes:
- Physical invoice receipt and attestation
- Document archival
- Scanning of invoices
- Process Transhipping, EDI/ERS and Key Account Vendor
invoices
- Process ad hoc vendor invoices
- Process credit notes
- Process rejected invoices
- Reconcile vendor accounts and ensure that financial
accounts are updated and statements are current
- Determine payment amount to key vendors based on
reconciliation
- Ensure accuracy of accruals and that discrepancies are
highlighted to management
- Handle all internal and external queries regarding
transhipping, accomodation and key account vendors
- Provide guidance and support to all relevant parties /
stakeholders
- Action resolution of exceptions within relevant timelines
- Ensure Job Family/Divisional alignment with customer and
stakeholder strategy and policy
- Engage internal and external customers and stakeholders
on service/delivery needs
-Ensure related SLA's in place and adhered to
-Manage relations with relevant stakeholders in a culturally
aware and sensitive manner
- Engage and consult with all stakeholders to determine
timelines
- Engage with customers/stakeholders in a customer centric
manner in order to deliver outstanding service and support
- Ensure compliance to HR policies and procedures
- Feedback on performance deliverables contract
- Identify development areas and take initiative to close gaps
- Manage workload/time to enable execution of IDP
- Facilitate knowledge and skills transfer within the Job Family
- Engage in team building activities
- Foster team spirit

Education & Experience:
Matric and or equivalent
Must have operational experience in the following areas:
Business Acumen
Industry Experience (Oil&Gas)
Accounting Experience
Accounts Payable
SAP Knowledge

Knowledge, Skills & Attributes:
Knowledge / Skills & Attributes:
- Very good knowledge of SAP system, especially relating to
the Accounts Payable function (Invoice Verification process)
- Very good understanding of the policies and procedures
with regards to the Accounts
- Payable function
- Sound knowledge of accounting procedures and company
policies
- Good communication and interpersonal skills
- Excellent accounting knowledge
- Ability to work under pressure and meet deadlines
- Analytical ability
- Clear understanding of customer services in a supportive
role
- Professional telephone mannerism

Important Information:
1. The appointment will be made in line with Engen’s Employment Equity Strategy.
2. All applications must be submitted to the contact person/numbers provided & in the manner requested.
3. If not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!

Engen: Bank controller




Job Title: Bank controller
Department: Financial Services
Job Type: Permanent
Location - Town / City: CTO
Location - Province: Western Cape
Location - Country: South Africa

Key Purpose: To ensure that bank accounts are reconciled timeously with a minimum of un-reconciled entries so that any fraud will be detected speedily in order to contribute to Engen’s working capital management

Key Responsibilities:
- Financial
- Business Processes
- Customer
- People Management
- Other

Specific Outcomes:
- All files correctly formatted in line with IT requirements
- Ensure that Engen’s bank account balance equals balance in general ledger with no deviations
- All errors to be identified and corrected in a timeous manner
- Sessions released by 11:00 daily
- Engen’s bank account balance equals balance in general ledger with no deviations
- All errors to be identified and corrected in a timeous manner
- Obtain all supporting documentation identifying depositors from Bank
- Obtain supporting documentation from credit controllers and customers for all unmatched debits
- Ensure that month-end Bank recon’s are accurate including an age analysis and categorisation of all outstanding items
- Ensure that all write-off’s and fraud have been identified
- Ensure that no unclaimed cheques older than 6 months are in bank recon accounts
- Ensure that Bank Recon’s are available for management in line with agreed timelines
- Assistance given to credit controllers and cashiers to resolve unapplied cash so as not to overstate TAR
- Assistance provided to internal and external audit on request
- Analyse any unreconciled entry greater than R1,000,000 with all relevant information
- Engage internal and external customers and stakeholders on service/delivery needs
- Ensure related SLA's in place and adhered to
- Manage relations with relevant stakeholders in a culturally aware and sensitive manner
- Engage with customers/stakeholders in a customer centric manner in order to deliver outstanding service and support

Education & Experience:
Finance Diploma
Desired 2 years operational Accounting experience

Knowledge, Skills & Attributes:
Knowledge
- Computer Literate (SAP and MS Office)
- Good basic knowledge of Accounting principles and practices

Skills:
-Interpersonal skills
- Communication skills - written and verbal

Attributes
- Professional approach
- Customer service oriented
- Team oriented

Important Information:
1. The appointment will be made in line with Engen’s Employment Equity Strategy.
2. All applications must be submitted to the contact person/numbers provided & in the manner requested.
3. If not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!