Job Title: Travel & Entertainment Expense Supervisor
Department: Financial Services
Job Type: Permanent
Location - Town / City: CTO
Location - Province: Western Cape
Location - Country: South Africa
Key Purpose: To oversee the support of the TE&E, Travellers, Company Card Holders & Recurring Charges administrative function. Maintain and implement enhancements and cost savings to the relevant Systems within own area with the objectives of ensuring the completeness and accuracy of all accounting records, adherance to Company Policies as well as SARS Compliance.
- Creditor Management
- Business Controls and Governance
- Business Process Improvement
- Systems and Processes
- Customer and Stakeholder Management
- Customer Service Delivery
- Talent Management
- Vendors paid as per contractual terms
- Actively Managing Late Payments
- Actively Managing Duplicate Payments
- Strict adherence to business procedures, controls and policies
- Monitor team delivery and performance in line with SLA's
- Co-ordinate the audit of TE&E with internal and external auditors
- Identify areas for potential improvement and escalate to FSSC Procure to Pay Manager
- Conduct periodic review of key business processes against best practices
- Drive required changes to support business improvement processes/initiatives
- Identify possible system enhancements and communicate these to the FSSC Procure to Pay Manager
- Understand and manage Travel systems, vendor payment and reconciliation processes
- Review reconciliations
- Drive the resolution of issues
- Engage internal and external customers and stakeholders on service/delivery needs
- Ensure related SLA's in place and adhered to
- Manage relations with relevant stakeholders in a culturally aware and sensitive manner
- Engage with customers/stakeholders in a customer centric manner in order to deliver outstanding service and support
- Staff Performance Management
- Manage team delivery
- Facilitate knowledge and skills transfer within the team
- Foster team building
- Coach and mentor team
Education & Experience:
Mandatory operational Accounts Payable and Speciaist SAP – MM/FI experience required
Desired operational Business Acumen and Management Experience
Knowledge, Skills & Attributes:
- Good knowledge of accounting practices and principles
- Travel Administration
- SAP FI Knowledge
- Computer Literate (MS Office)
- Knowledge of Engen's Travel & Entertainment Policies
- Planning and Organising
- Communication skills - written and verbal
- Analytical and report writing skills
- Problem solving skills
- Attention to detail
- High level of concern for quality and accuracy
- Problem solving
- Able to liaise with people at all levels
- Structured and organised
- Customer service oriented
1. The appointment will be made in line with Engen’s Employment Equity Strategy.
2. All applications must be submitted to the contact person/numbers provided & in the manner requested.
3. If not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!