PROVINCE: SABC LIMPOPO
DIVISION: NEWS DEPARTMENT
POSITION: ADMINISRATIVE OFFICER
POSITION ID: 60005584
SCALE CODE: 404
REPORTS TO: PROVINCIAL NEWS EDITOR
CLOSING DATE: 3 JUNE 2014
Main purpose of the position:
To provide effective and efficient quality logistical and administrative support to the station.
- To assist with the Provincial News Editor's typing needs as well as taking and typing memos, minutes and reports
- Organize functions in the department efficiently
- Ensure the effective administration of negotiated freelancer contracts
- Co-ordinate planning, bookings of all travel and accommodation requirements of the staff and users.
- To accurately capture freelance contracts on SAP and process payment
- To ensure that all filing is accurately done and those documents can easily be retrieved.
- To ensure that the phones are answered promptly and professionally and that all details are correctly recorded as well as connecting and directing callers.
- Processing of all invoices of creditors for payment
- Process S & T claims, purchase requisitions and channeling of business plans
- Assist in the payment and administration of all freelance staff
- Handling of all accounts and general queries related to the business
- Prepare time sheets for staff where required
- Assist in the compilation of monthly report on activities for the month
- Maintain telephone directory entries and cancellation of the staff
- Office administration for staff and freelance complement
- Programming and Marketing administration where required
- Representing the station at regional meetings and functions
- Routine decision-making in running the office in the absence of a Manager
- Assisting the Provincial Editor's to deliver all administrative tasks effectively.
- To receive all guests and ensure that all guests arrive at the destination promptly.
- To ensure the smooth running of the Provincial Editor's diary and that all appointments are set and met on time.
- General Office administration and secretarial duties i.e. faxing, filling, photocopying, etc.
- To co-ordinate stationery and office equipment needs within the News Department.
- Grade 12 / matric plus general admin diploma / certificate
- Two years administrative/secretarial or clerical experience
- Good administrative, interpersonal skills
- Above average computer literacy (SAP, Microsoft Excel, Outlook, Internet)
- Must be able to work independently and accurately
- Computer literacy (SAP, Microsoft Excel, Outlook, Internet)
- Must have the ability to work with strong personalities and diverse groups of people and have good communication skills (written and verbal)
- Customer service orientation skills
- Must be reliable, excel in a fast paced, deadline-driven environment
- Ability to work under pressure
- Must have own transport
- Excellent planning and organizing skills
- Self efficacy is essential
- Strong analytical skills combined with the ability to implement
- Ability to work in a cross-functional, team environment
- Willing to work irregular hours when required
Interested applicants must forward their applications with a concise CV to:
Human Resources Department:
Attention Portia Mabilane:
Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act and the SABC's Employment Equity initiatives. If you have not heard from us in six weeks of the closing date, please accept that your application has been unsuccessful.
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!