Chief Accounting Clerk

Reference number: CFO 14/5/4

This post is advertised in the DOD and broader Public Service.

SALARY: R183 438 per annum

CENTRE: Finance Management Division. Directorate Central Accounts, Sub-Directorate Debtors Accounts, Cape Town.

REQUIREMENTS: A B Degree or three year National Diploma with finance related subjects with a minimum of two years relevant experience or Grade 12 certificate with finance related subjects with a minimum of four years relevant experience. Computer literate in MS Word, Excel and Access applications. Literacy wrt the Financial Management System (FMS) and PERSOL / PERSAL mainframe programs utilized in the Department of Defence (DOD) and the Public Service would be a very strong recommendation. Ability to effectively utilize the Estimating and Budgeting, Expenditure Control, Financial Administration as well as the Accounting mainframe programs will serve as a very strong recommendation. Knowledge of and exposure to the prescribed processes and procedures regarding departmental debt as well as the related accounting transaction and actions. Sound reasoning , mathematical and problem solving ability. Ability to effectively liaise and communicate with clients, debtors and management, both verbally and in writing. Good managerial skills, positive, creative, posses sound judgemental ability.

DUTIES: Rendering support and assisting in managing, controlling, following up and maintaining current as well as new departmental debt within the Department of Defence (DOD). Implementing effective actions and procedures to efficiently recover and control departmental debt within the DOD. Liaising and corresponding with the State Attorney as and when required. Regularly controlling and checking all accounting transactions relating to the debtor accounts control function. Ensuring that all related documentation, correspondence and files are recorded and kept safely for audit purposes. Regular reporting and feedback to the Deputy Director Debtors Accounts in Pretoria. Executing all other related functions and duties as per the prescription of the Public Finance Management Act (PFMA), Treasury regulation (TR's) and other related policies. Effectively managing all personnel, assets, information and material under his / her control.

ENQUIRIES: Mr E. Vermeulen, tel: (012) 392 2777

APPLICATIONS: Department of Defence, Finance Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001 or hand-delivered to: Poynton building, 195 Bosman Street, Pretoria, where it must be placed in wooden post box number 5 at Reception. NOTE: (Please use reference number not Post number)

CLOSING DATE: 30 May 2014

NOTE: Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and all educational qualifications (documentations) must be original certified, dated and certified stamp must be valid for three months e.g. ID document etc.

Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial / asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only.

For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). The advertisement(s) contained herein is / are meant for the attention / perusal of serving employees / officials of the DOD / Public Service.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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