Tracking Number: EMCM336-2014
SAP Number: S60043106
Job Title: FUNCTIONAL HEAD: PERFORMANCE REPORTNG
This position seeks to attract: All Categories
Department: OFFICE OF THE EXECUTIVE MAYOR
Division: Performance Monitoring and Evaluation
Section: Performance Reporting
Job Type Classification: Permanent
Basic Salary Scale: R275 436.00 – 448 140.00 per annum
Total Remuneration Packages: R350 854.05 – R570 846.71 per annum
Location - Depot / Town or City: Pretoria Central
Location - Province: Gauteng
Location - Country: South Africa
For Enquiries (Contact Person): T Louw (012 358 1226)
An appropriate three (3) year tertiary career-related qualification (Degree or National Diploma) in Development Planning, Project Management or Local Government related or equivalent qualification
Relevant experience in secretarial support in a performance monitoring and evaluation environment
Valid Code B Driver’s license
Personal attributes / competencies:
Adaptable, Time management; Good communication skills (written and verbal); Must be able to work under pressure; Willingness and ability to work as part of a team; Ability to network
Direct outcome associated with utilisation, productivity an performance of personnel in the System Division
Monitor adherence to Human Resources and office policies and procedures e.g. staff attendance
Define/adjust the key performance indicators, job design and role boundaries of personnel against service delivery requirements
Conduct appraisals to measure performance and objective accomplishments against agreed targets and reviewing goals and setting new objectives
Assist in evaluating the capabilities of prospective applicants and participating in the interviewing and final selection sessions
Ensure optimal and correct use of resources of staff and office machines
Maintain records of work in progress and completed
TO ensure effective and efficient management of the section
Assist in the performance management process and system monitoring
Assist in the monitoring of organisational progress against the strategy of the organisation
Assist in the assessing, evaluating and giving of guidance to monitoring systems in the CoT
Assist in the assessing, evaluating and giving information to decision makers on financial sustainability, IT systems and the readiness to support services delivery, the implementation of HR performance, management, planning processes, etc.
Assist the Director in the developing of targets and indicators to advice the planning processes such as the IDP
Assist in the developing of compulsory targets and indicators for the SDBIP
Assist in the assessing of quality of reporting including achievability of targets
Provide evaluation on whether risks are being managed to support the achievement of the City’s strategies
Assist in financial and monitoring information for the annual report in terms of the Municipal Systems Act by setting guidelines for reporting through quarterly reporting, including the reporting against national and provincial KPA’s; receiving inputs form departments on performance and assist in the compilation of the annual report to internal audit for comments prior to submission to the Coty Manager, Mayoral Committee and the Council.
Closing date: 30 May 2014
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!