Office Assistant: Services Delivery Coordinator

Reference number: S8/3/2014/476

SALARY: R183 438 per annum (Level 7)


- Bachelor’s degree/National Diploma in office administration.
- At least 1-2 years experience in rendering secretarial and support services to senior management.
- Knowledge of government system and structures.
- Understanding of the management information and formal reporting systems.
- Professional office etiquette.
- Knowledge of office administration.
- Good interpersonal skills.
- Written and verbal communication skills.
- Ability to maintain confidentiality.
- Ability to take initiative and work independently.
- Organisational and planning skills.
- Good reporting skills.
- Computer literacy.
- Good interpersonal relations.

- Render the administrative, secretarial and support service to the Chief Director’s office.
- Attend to all logistical arrangements for the Chief Director’s office.
- Process all incoming and outgoing correspondences.
- Manage the diary for the Services Delivery Coordinator’s office.
- Draft memos, letters and reports and presentations.
- Records minutes/decisions from meetings and communicates with relevant role-players.
- Perform any other task from time to time.

NOTE: African, White, Coloured and Indian Male and Coloured, White and Indian Female are encouraged to apply.

Tel: (012) 312 9161

CLOSING DATE: 20 June 2014

IMPORTANT: Please forward your application, quoting the relevant reference number to: The Department of Rural Development and Land Reform, Private Bag X833, Pretoria, 0001 or hand it delivered to 184 Jeff Masemola Street, (Formerly known as Jacob Mare) corner of Jeff Masemola and Paul Kruger streets, Pretoria, for the attention of: Human Resource Management.

The suitable candidate will be selected with the intention of promoting representivity as contemplated in the relevant component’s Employment Equity Plan.

The Department reserves the right not to appoint any applicant in this position and reserves the right to conduct pre-employment security screening. We are zero tolerance to fraud and corruption Department and we urge you to report any suspicious of fraud and corruption to the National Anti-Corruption Hotline (NACH) 0800 701-701.

Persons with disabilities are encouraged to apply.

Applications must be submitted on form Z 83, obtainable from any Public Service Department and should be accompanied by a comprehensive Curriculum Vitae (previous experience must be comprehensively detailed) and certified copies of qualifications, service certificates and identification document. Applicants with foreign qualifications must submit a SAQA evaluation report on the qualification. Non-SA citizens must attach a certified copy of proof of permanent residence in South Africa. In addition to completing the Z83, applicants are required to disclose any pending criminal, disciplinary or any other adverse allegations or investigation against them. Applicants must also provide the full names, addresses and telephone numbers of at least three referees. Failure to submit the requested documents may result in your application not being considered. (Applications lacking evidence of relevant experience will not be considered). If you apply for more than one post in the Department, please submit separate application forms for each post. Applicants will be expected to be available for selection interviews at a time, date and place as determined by the Department. If you have not been contacted for an interview within three months of the closing date, please note that your application was not successful. Correspondents will be entered into with short-listed candidates only.

Applications will not be considered after the closing date.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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