Job Title: Programme Manager
Job Type Classification: Contract
Location - Town / City: Midrand
Location - Province: Gauteng
Location - Country: South Africa
- Assist in the planning, execution, monitoring and control and closure of the programme (with the relevant support from the Programme Support Office)
- Assist in identifying and implementing expediting measures to prevent programme delays by actively engaging and managing project managers
Programme Management Functions
- Project control on cost, time and quality
provide regional view of all projects underway with reference to cost across the Programme
consolidate expenditure progress into meaningful Portfolio/ Programme Key Performance Indicators
implement project costing and cost control policy, practices, procedures and system for the Programme
coordinate, prepare and validate the cash flow requirements for submission to the applicable Investment committees
develop and maintain programme cost control system
plan, align, coordinate, control and implement changes to the approved rolling plans
implement and maintain appropriate systems for best Project Management cost support
transfer all programmes/projects that are completed efficiently to operations and conducting post transfer reviews promptly
- Project planning
provide business with a view of all projects underway with reference to time across the programme
consolidate time related progress into meaningful asset creation Key Performance Indicators
implement project planning and scheduling control policy, practice, procedures and system for the Programme
provide inputs during the feasibility and business case stages for projects in the programme
provide professional resources, through a matrix structure, to projects within the programme
- Project communication and reporting
implement project administration policy, practices, procedures and system
maintain a documentation management system
create centre point for accessing all projects information
implement resource balancing system
compile programme management reports and submit to all various stakeholders
- Project contract management
Implement contract management policy, practices, procedures and system.
assist in determining the appropriate execution and contract strategies in relation to known facts of the project and the maturity level of the projects in the Programme ensuring minimum risks to the programme
ensure implementation of safety, health and environmental standards by contractors in compliance to the requirements and guidelines of the Development Bank of South Africa
keep contractors fully informed of all changes or modifications to requirements regarding contracting, both legislative and those of the Development Bank of South Africa
follow up and ensure the resolving of contractual breaches / non-compliance
- Project management
implement a project management discipline to ensure repeatable and consistent delivery of projects
implement a suitable methodology and process to achieve the required level of the project management maturity
ensure that programme execution staff have the necessary certification or alignment as applicable
Financial Management Functions
- Implement project estimation policies, practices, procedures and system
- Maintain a cost database for the programme
- Implement a project management discipline to ensure repeatable and consistent delivery of projects by project managers
- Implement a suitable methodology and process to achieve the required level of project management maturity
- Ensure that programme execution staff have the necessary certification or alignment as applicable
- Provide mentorship and coaching to programme execution staff in line with HR requirements and processes
- Identify and implement strategies to address the training requirements and gaps within the programme
Expertise & Technical Competencies:
- The minimum qualification requirement is a construction or engineering degree or equivalent
- A project management qualification and professional accreditation with the Project Management Institute is required
- Further training in programme management considered an advantage
- A minimum of 5 years of post accreditation experience in a similar job function at a programme level as well as the skills to manage teams of professionals
- MS Office proficient.
- Programme and contract management
- Budgeting / cost planning
- In depth understanding of the PMBOK knowledge areas
- Knowledge of relevant Acts on infrastructure development
- Understanding of infrastructure markets
- Understanding of government priorities, systems and processes at national and provincial level
- Strong verbal and written communication skills, effective presentation skills and skills to express complex concepts in business terms
- Strong analytical skills
Required Personal Attributes:
- Communication and Listening: Communication and listening involves effective, clear communication in complex situations or in front of large, mixed audiences. Effective communication requires the skills to present proposals, suggestions and solutions in a convincing way. It is about capturing the interest of stakeholders, influencing their opinions, and cultivating strong stakeholder relationships. Effective communication also includes knowledge sharing and knowledge management.
- Teamwork: Teamwork is about knowing how to work with others by integrating energies to achieve a common goal. Teamwork includes promoting productive, collaborative relationships between individuals and/or groups. Teamwork requires individuals to remain authentic and accountable to the group.
- Goal Orientation: Goal orientation is about directing one's activities and those of other people in the team, to achieve shared objectives, providing a level of commitment proportional to the importance of the project. Goal orientation requires setting goals that are higher and more challenging than expectations, and remaining results driven and achievement-orientated to optimise the business value chain.
- Planning and Organisation: Planning and organisation includes planning, implementing and monitoring projects and programs to ensure that deadlines are met. It includes identifying and, if necessary, redefining short, medium and long term priorities and allocating the financial, technical and human resources appropriately. This requires flexibility and agility, as well as a good perspective. Planning and organisation requires financial and budget management skills, and governance and risk management skills.
- People Management: People management involves identifying the skills and aspirations of individuals, recognising their successes and tackling their weaknesses constructively to create real opportunities for growth and achievement. People management requires the ability to develop interpersonal relationships to manage and measure high performance teams, enhance diversity of style and professional approach, and encourage people to take responsibility for work done and the achievement of goals. People management requires decision-making and delegation, mentoring and coaching, and constantly stimulating people by giving them challenging targets based on their individual potential. People management includes the ability to lead in complex and uncertain situations, and manage change.
- Problem Solving: Problem solving involves analysing causes of problematic situations and taking effective decisions - even in the absence of sufficient time and information - based on a brief summary of information, intuition, experience or skills. Problem solving requires conceptual and logical thinking, sound judgment and innovation.
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!