Project Manager (Civil Engineer)

Job Title: Project Manager (Civil Engineer)
Job Type Classification: Contract
Location - Town / City: Midrand
Location - Province: Gauteng
Location - Country: South Africa

Job Description:
Strategic Functions
- Assist the Programme Manager in the planning, execution, monitoring and control and closure of the project
- Assist in identifying and implementing expediting measures to prevent project delays

Key Responsibilities:
Project Management Functions
- Project control on cost, time and quality
o ensure that control measures for cost, time and quality are in place
o conduct regular project meetings
o critically monitor project milestones
o approve progress payments on completed work
o ensure invoices/claims submitted by contractors and/or professional service providers are timely checked, verified and forwarded to the Programme Manager
- Project planning
o confirm project activities are scheduled
o cost all activities
o confirm milestones with stakeholders and customers
- Project communication and reporting
o ensure an effective communication system is in place to provide timely feedback for management, client and customer
o issue site meeting minutes and action plans
o compile weekly project reports for stakeholders
o compile monthly progress reports
o conduct project close out reviews
- Project coordination and team management
o develop team spirit and ensure that staff involved in the project are committed to the same goal
o negotiate assignment of team members on a matrix basis for projects
o implement the project office framework with formal project goals supported by team members
o conduct regular project meetings with the team
o resolve disputes and conflict among team members by allowing for disputes to be captured and escalating unresolved disputes to the next level or mediation
- Project contract management
o ensure contracts are managed in a way that is fair to all parties
o monitor performance by identifying and resolving areas of concern
o actively measure progress against the contract’s performance
o ensure adherence to the contract conditions and timelines
o issue contract instructions in accordance with the conditions of the contract

Expertise & Technical Competencies:
- The minimum qualification requirement is degree in engineering or facilities management or equivalent
- Project Management qualification will be an added advantage
- Minimum 3 of post accreditation experience in a similar job function
- Proven track record in managing high performance professional teams
- MS Office proficient
- Project and contract management knowledge
- Budgeting / cost planning
- Knowledge of relevant Acts regarding infrastructure development
- Understanding of infrastructure markets
- Understanding of government priorities, systems and processes at national and provincial level
- Strong verbal and written communication skills, effective presentation skills and skills to express complex concepts in business terms
- Strong analytical skills
- Project planning and control (cost, time and quality)
- Project communication and reporting
- Project coordination and team management
- Project contract management
- Project commissioning

Required Personal Attributes:
- Communication and Listening: Communication and listening involves effective, clear communication in complex situations or in front of large, mixed audiences. Effective communication requires the skills to present proposals, suggestions and solutions in a convincing way. It is about capturing the interest of stakeholders, influencing their opinions, and cultivating strong stakeholder relationships. Effective communication also includes knowledge sharing and knowledge management.

- Teamwork: Teamwork is about knowing how to work with others by integrating energies to achieve a common goal. Teamwork includes promoting productive, collaborative relationships between individuals and/or groups. Teamwork requires individuals to remain authentic and accountable to the group.

- Goal Orientation: Goal orientation is about directing one's activities and those of other people in the team, to achieve shared objectives, providing a level of commitment proportional to the importance of the project. Goal orientation requires setting goals that are higher and more challenging than expectations, and remaining results driven and achievement-orientated to optimise the business value chain.

- Planning and Organisation: Planning and organisation includes planning, implementing and monitoring projects and programs to ensure that deadlines are met. It includes identifying and, if necessary, redefining short, medium and long term priorities and allocating the financial, technical and human resources appropriately. This requires flexibility and agility, as well as a good perspective. Planning and organisation requires financial and budget management skills, and governance and risk management skills.

- People Management: People management involves identifying the skills and aspirations of individuals, recognising their successes and tackling their weaknesses constructively to create real opportunities for growth and achievement. People management requires the ability to develop interpersonal relationships to manage and measure high performance teams, enhance diversity of style and professional approach, and encourage people to take responsibility for work done and the achievement of goals. People management requires decision-making and delegation, mentoring and coaching, and constantly stimulating people by giving them challenging targets based on their individual potential. People management includes the ability to lead in complex and uncertain situations, and manage change.

- Problem Solving: Problem solving involves analysing causes of problematic situations and taking effective decisions - even in the absence of sufficient time and information - based on a brief summary of information, intuition, experience or skills. Problem solving requires conceptual and logical thinking, sound judgment and innovation.

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Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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