Provisioning Admin Officer: Bids and Negotiations

Reference number: 14/152/CFO

SALARY: R183 438– R216 084 per annum. The successful candidate will be required to sign a performance agreement.

CENTRE: National Office, Pretoria

REQUIREMENTS: An appropriate Degree in commerce, Accounting or Economics or equivalent qualification; 1 year experience in Supply Chain Management; Experience in bid management; Knowledge of Public Finance Management Act, treasury regulations, PPPFA and other relevant prescripts; Knowledge of Supply Chain Management within the public sector. Skills and Competencies: Analytical skills; Presentation skills; Planning and organizing skills; Problem solving skills; Negotiation skills; Client orientation and customer focus skills; Computer literacy; Communication (verbal and written) skills; Strategic planning skills.

DUTIES: Key Performance Areas: Administer the bid process within the Department; Quality check the submission, recommendations and specifications / terms of reference presented to the Bid Adjudication Committee and evaluation committee; Render secretarial services to the Bid Adjudication Committee and Evaluation Committee; Update Bid register and communicate the outcome of the various decisions to the relevant stakeholders; Manage the sourcing of quotations for all goods and services in the National Office; Follow up and provide feedback with regards to the matters considered by the Bid Adjudication Committee to the internal clients.

ENQUIRIES: Ms. E. Zeekoei (012) 315 1436

APPLICATIONS: Quoting the relevant reference number, direct your application to: Postal address: Human Resource: Department of Justice and Constitutional Development, Private Bag X81, Pretoria, 0001.OR Physical address: Application Box, First Floor Reception, East Tower, Momentum Building, 329 Pretorius Street, Pretoria.

CLOSING DATE: 30 June 2014

The Department of Justice is an equal opportunity employer. In the filling of vacant posts the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration

NOTE: Applications must be submitted on Form Z83, obtainable from any Public Service Department or on the internet at A Z83 & CV must be accompanied by certified copies of qualifications and identity document. A driver’s license must be attached if indicated as a requirement. A SAQA evaluation report must accompany foreign qualifications. Applications that do not comply with the above mentioned requirements will not be considered. Shortlisted candidates will be subjected to a personnel vetting process. Correspondence will be limited to short-listed candidates only. If you do not hear from us within 3 months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill these positions.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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