Registry Clerk

Reference number: DMR/14/0064

SALARY: R123 738 per annum, Level 05

CENTRE: Gauteng Region: Braamfontein

REQUIREMENTS: A grade 12 Certificate coupled with relevant experience PLUS the following key competencies: Knowledge of: Knowledge and understanding functions of registry - Knowledge of filing systems - Knowledge of software packages (MS Word, MS Excel, Ms Outlook & MS PowerPoint) - Batho Pele Principles - Knowledge of Promotion of Access to Information Act, 2000(Act 2 of 2000) will be added advantage ?Skills: - Good Organising Skills - Good interpersonal skill - Computer skills Good communication skill (Verbal and written. Ability to work under pressure and as part of a team ?Creativity: - Innovative and creative thinking - Decision making in respect of own work

DUTIES: Provide registry / photocopying counter services - Handle incoming and outgoing correspondence - Render and effective filing and record management services - Operate office machines in relation to the registry function - Process documents for archiving and disposal.

ENQUIRIES: Mr.H Mokgwatshane 011 358 9760

NOTE: Ability and willingness to perform related functions in the absence of other employees. Indian and Coloured people are encouraged to apply.

APPLICATIONS: The Director-General, Department of Mineral Resources, Private Bag X59, Arcadia, 0007 or hand delivered to Trevenna Campus, corner Mentjies and Francis Baard Street, former Schoeman, Sunnyside

CLOSING DATE: 30 May 2014


NOTE: Applications should be on Z83, signed and dated and must be accompanied by a comprehensive CV, and certified copies of qualifications as well as ID not longer than 3 months. Applicants who do not comply with the above-mentioned requirements, as well as application received late will not be considered.

Confirmation of final appointment will be subject to a positive security clearance.

Due to the large number of responses anticipated, correspondence will be limited to short listed candidates only. Short listed candidates will be contacted within three weeks after the closing date. Applicants who have not been contacted during this period may regard their applications as unsuccessful

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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