Tracking Number: EMCM364-2014
SAP Number: S70000043
Job Title: SECRETARY
This position seeks to attract: All Categories
Department: CITY MANAGER SUPPORT OFFICE
Division: Community and Business Safety
Job Type Classification: Permanent
Basic Salary Scale: R164 568.00 – 205 356.00 per annum
Total Remuneration Packages: R209 628.91– R261 585.21 per annum
Location - Depot / Town or City: Pretoria Central
Location - Province: Gauteng
Location - Country: South Africa
For Enquiries (Contact Person): TM. Musandiwa (012 358 3101)/ DN Mokhele (012 358 2334)
Grade 12 or equivalent qualification plus secretarial qualification/training.
Relevant experience in handling diverse secretarial matters as well as experience in arranging events, meetings, workshops and conferences.
Experience within local government is an added advantage.
Computer literate (MS Word, Power Point, Excel and Outlook).
Personal attributes / competencies:
Good communication skills (written and verbal); self-motivated; highly organized;
able to work independently; Analytical skills; Strong organizational skills; patience;
Demonstrate high levels of professionalism; innovative thinking; Energetic;
Flexibility; Efficient; Self-motivated; Willingness to accept responsibility; ability to
pay attention to detail; proactive individual in every aspect; ability to work
independently is of critical importance
Providing a document processing functions.
Processing incoming and outgoing documentation.
Typing memos, letters, reports, etc. for Director and Deputy Director
Handling the filing system for the Director and Deputy Directors
Render a comprehensive diary management function.
Receiving a direct walk in visitors
Liaise with internal and external entities.
Providing a meeting/workshop support system for the Director and Deputy Directors
Responding to Various invitations received by the Director and Deputy Directors.
Arrange Meetings and draw up and distribute agendas
Reschedule and cancel meetings if necessary
Sending out notices.
Arrange venues for meetings.
Closing date: 30 May 2014
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!