Senior Administation Officer

Reference Number: CLEG0282
Position: Senior Administration Officer

Department: Corporate Legal
Division: Property and Legal Services
Salary: R 195 192 - R 253 368 per annum (plus benefits)

Minimum Requirements:

- Grade 12
- Bilingualism
- Computer literacy
- Valid driver's licence
- Communication and negotiation skills
- Relevant experience

Preferred Requirements:

- National Diploma: Local Government / Municipal Administration and Certificate in Estate Agency
- Any specialised field related to property administration

Core Responsibilities:

- Manage and ensure the provision of a comprehensive properties and estates services to and for the Council. Facilitate the alienation and renting of Council owned land and provide service delivery to the community
- Execute all property related matters, attend to all acquisitions, alienations, leases, servitudes and security enclosure applications
- Inspect properties, develop and maintain the Property Management System and act in the absence of Chief Property Officer/Manager and assist developers of properties
- Draft reports and attend to all results from resolutions. Consolidate comments received from departments and type them into a report format for submission to Council for consideration and approval. Update information on the property management system
- Assist with drafting and compiling of property related documents and finalizing them
- Assist with town planning functions allocated to Corporate Legal Department
- Assist with service agreements and attend tribunal hearings to supply information
- Obtain comments regarding service agreements from relevant departments and draft relevant responses to Council and Applicants
- Obtain comments from relevant departments relating to liquor licence applications and draft relevant responses to Council

Applications or CVs and copies of qualifications, identity document and driver’s license (if applicable), to be submitted to the following Human Resource Office:

- Brakpan Civic Centre, Cnr. Elliot & Escombe Streets, Brakpan
- Postal Address: PO Box 15, Brakpan 1540
- Enquiries: 011 999-7785/7883/7840/7845/7743/8170/7789

No faxed and e-mailed applications will be accepted. Please quote reference number on application.

Applications will not be considered if the necessary copies of the required qualifications are not attached to the application / CV. Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The Ekurhuleni Metropolitan Municipality subscribes to the principles of the Employment Equity Act.

Closing date: 2014/05/28

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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