Senior Administration Officer: Finance

Reference number: HRMC 45/14/7

SALARY: R227 802 to R268 338 per annum (Level 8). In addition, a range of competitive benefits are offered.

CENTRE: Gauteng: Local Office: Pretoria

REQUIREMENTS: Equity Requirements: Coloured, Indian, White Male / Female candidates are encouraged to apply

- A 3 year Diploma / Degree in Financial Management / Accounting or an NQF level 6 qualification in the related field plus 1 years’ experience in the finance environment and / or a Grade 12 Certificate with 3 years’ experience in the finance environment

- A Post graduate qualification in the related field will serve as an added advantage

- Sound Supervisory experience

- Knowledge of PFMA, Treasury Regulations, and knowledge of Basic Accounting System, LOGIS, Asset Management, Revenue collection, banking, financial administrations and Supply Chain Management

- Computer literacy and willingness to work extended hours (including weekends and / or holidays) are essential

- A valid driver’s licence.

DUTIES: The successful candidate will be responsible for, amongst others, the following specific tasks:

- Support the Regional or District Manager in recording revenue received, including daily reconciliation

- Ensure that cash received is deposited timeously

- Undertake the management of petty cash as well as the procurement of goods and services in terms of the Departmental Supply Chain Management Policies and Procedures

- Ensure that invoices are paid within 30 days, as per Treasury Regulations

- Managing assets, including bar coding, verification and disposals

- Prepare budget and monitoring same

- Undertake monthly reconciliation and financial reporting

- File and safeguarding financial records

- Identify fruitless, wasteful and irregular expenditure

- Oversee Government Garage fleet management, including reporting losses to the Loss Control Committee.

ENQUIRIES: Gauteng: Ms T Monyeki / Ms M Kau, Tel No: (011) 242 9000

APPLICATIONS: Quoting the relevant reference number, direct applications to: Gauteng Province: Postal address: Private Bag X108, Braamfontein, 2017, Physical address: Cnr De Beer and De Korte Street, Braamfontein, 2017

The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of positions. Candidates whose appointment / transfer / promotion will further the objective of representivity will receive preference.

CLOSING DATE: 23 June 2014

NOTE: Applications must be sent in time to the correct address as indicated at the bottom of each position, to reach the address on or before the closing date. Applications send to a wrong address and / or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application. Applications must be submitted on the Application for Employment Form (Z.83), obtainable from any Public Service department or at and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful.

Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), are encouraged to apply.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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