Senior Administrative Officer

Reference number: 220/2014

Directorate: Land Use and Soil Management

SALARY: R227 802 per annum

CENTRE: Pretoria

REQUIREMENTS: Applicants must be in possession of a Grade 12 (Matric) Certificate with extensive experience in an administration environment OR a National diploma / degree in Public Management / Administration with appropriate experience in an administration environment. Knowledge of the Public Finance Management Act, 1999 (Act 1 of 1999) (PFMA) and Public Service Regulations. Knowledge of procurement procedures and human resources policies. Good communication (verbal and written), interpersonal, problem solving, interpretation, analytical, report writing and listening skills. Computer skills in MS Office software. Willingness to travel extensively and be away from home in the execution of duties.

DUTIES: The incumbent will be responsible to coordinate, monitor, oversee and / or provide administrative support services to the Directorate. Coordinate, oversee and / or administer human resources administration and development support services. Ensure that all human resources matters are attended to, eg. The leave register, advertising of posts, performance management, etc. Coordinate training and development, including bursaries. Ensure compliance to policies, prescripts and procedures pertaining to human resources. Ensure compliance at Regional offices. Coordinate, oversee and / or administer the procurement of goods and services as well as asset management. Liaise with various suppliers to obtain quotations and manage the asset register and inventory. Administer the unit’s budget. Assist with the compilation of the budget as well as monitor and control the budget. Consolidate all expenditure and compile the expenditure report. Administer S&T claims and other related expenditure. Oversee and / or provide general office support services. Provide a secretariat service; arrange meetings, venues and accommodation as well as make travel arrangements. Draft submissions and memos, coordinate and follow up onreports. Record keeping and document management. Supervise staff.

ENQUIRIES: Ms J. Mokoena, tel. 012 319 7534

It is the Department’s intention to promote equity through the filling of posts, according to the set Employment Equity targets. To facilitate this process successfully, an indication of race, gender and disability status is required

APPLICATIONS: Applications may be posted to URS Response Handling, P. O. Box 11506, Tierpoort, 0056 or submitted electronically via email: or via fax: 086 654 1824 or online: or deposited in the URS Response Handling boxes at any one of the Department of Agriculture, Forestry and Fisheries’ offices indicated below. Enquiries: URS Response Handling, tel. 012 811 1900.

Pretoria: Reception, Agriculture Place, 20 Steve Biko Street (formerly Beatrix Street), Arcadia, Pretoria, Gauteng.

Cape Town: Reception (Ground Floor), Foretrust Building, 3 Martin Hammerschlag Way, Foreshore, Cape Town, Western Cape.

Stellenbosch: Reception (Support Building), Quarantine Station, Polkadraai Road, Stellenbosch, Western Cape.

Pietermaritzburg: Reception (5th Floor), Old Mutual Building, 185 Langalibalele Street, Pietermaritzburg, KwaZulu-Natal.

King William’s Town: Reception (Ground Floor), Old SABC Building, 2 Hargreaves Avenue, King William’s Town, Eastern Cape.

Nelspruit: Reception (2nd Floor), Permanent Building, 27 Brown Street, Nelspruit, Mpumalanga.

Makhado: Reception (Ground Floor), Magistrates Building, 103 Landros Street, Makhado, Limpopo

Mthatha: Reception (3rd Floor), PRD Building, 2 Sutherland Street, Mthatha, Eastern Cape

CLOSING DATE: 20 June 2014

NOTE: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http: / / / documents / forms / employ.pdf which must be signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s licence [where applicable]. Non-RSA Citizens / Permanent Resident Permit Holders must attach a copy of his / her Permanent Residence Permit to his / her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial / asset record check, qualification / study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills / knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Applications submitted via email, fax or online must include the post title and reference number in the subject line and a scanned, signed Z83 form (a Z83 form without a physical signature will disqualify an application) together with all relevant documents as indicated above. Persons with disability are encouraged to apply.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
Bookmark the permalink.