Senior Administrative Officer




Human Capital Management (Employee Health and Wellness)
18 Month Fixed Term Contract
Central Region: Bloemfontein x 01 Position

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Reports to: Manager: Health and Wellness

Summation: Manage the administrative function to Wellness as well as in specialised areas where required.

Key Responsibilities:

Managing Office Administration
- Managing of appointment with employees, management and other relevant stake holders.
- Handle, coordinate and plan travel requisitions
- Answering incoming calls and attend to e-mails and maintain calendars.
- Manage stationery and other resources and ensure the effective function of the unit
- Ensuring compliance of policies related to the function
- Administer relationships that the unit has with various service providers to manage risk and ensure compliance to service levels.
- Administratively manage the units' finances and ensure compliance to organizational policies, processes, practices and procedures - File, print and make copies and Book venues for activities

Procurement and Payment Processes
- Procurement of office materials and services, Request quotations, Invoice external providers, Manage payment process, Deal with order creation process for payments and Check budget availability for payment of supplier invoices

Data Capturing
- Ensure timely, accurate and comprehensive record keeping, Capture information on applicable systems, Maintenance of captured data on applicable systems and Prepare and compile database for allocation of new applicants

Specialised deployment of duties
- Involvement in and / or rendering other administrative functions of a specialised nature as dictated by business
- Ensure that the Wellness function is effective and efficient in the execution of it's' responsibilities and tasks

Minimum Requirements:

Qualifications and Experience:
- Grade 12 (NQF Level 4)
- A National Three year Diploma (NQF Level 5) / One year Certificate (NQF Level 5) in Office Administration will be an advantage - A minimum of 3 years Administrative experience

Knowledge
- Knowledge of Office Administration and Management, Procedures and Policies within the Company and Company's Accounting and Financial procedures - Basic financial literacy
- Computer Literacy (MS Office Suite and ERP/ MYSAP)

Skills and Abilities
Communication Skills: written and verbal, Confidentiality, Interpersonal Skills, Problem Solving Skills, Telephone Etiquette, Accuracy, Planning, organising and scheduling, Time Management, Meticulous, Attention to detail, Conflict management skills, Negotiation skills, Events and scheduling

Attributes
Assertive, Professional, Flexible and adaptable, People Driven, Results Driven, Maintaining Confidentiality, Maintain a professional image, Willing to take initiative, Value adding, quality awareness, Punctuality, Tolerance, Innovative, Willing to work longer hours if required, Attention to detail

The South African Post Office is committed to the achievement and maintenance of diversity and equity in employment, especially with regard to race, Gender and disability. Only shortlisted candidates will be contacted. If you wish to apply, please visit our website www.postoffice.co.za and log on to Careers OR

Send your CV to:
The Manager: Human Capital Management
HR Operations: Central Region,
Attention: Dawie Fyver
Private Bag X 20 502,
BLOEMFONTEIN, 9300

E-mail: Dawie.Fyver@postoffice.co.za
Fax Number: 0866 795 527

Closing Date: 04 June 2014
Position number: 60049777

PLEASE ATTACH CERTIFIED COPIES OF YOUR QUALIFICATION AND ID TO YOUR CV.

Correspondence will be limited to short-listed candidates only. If you do not hear from the South African Post Office or its Agent within 3 months of this advertisement, please accept that your application has been unsuccessful. The South African Post Office Limited reserves the right not to fill this position or to re-advertise the positions at any time.







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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