Senior Committee Secretary (2 posts)




Tracking Number: EMCM369-2014
SAP Number: S70000002; S70000003
Job Title: SENIOR COMMITTEE SECRETARY (2 POSTS)
This position seeks to attract: All Categories

Department: CITY MANAGER SUPPORT OFFICE
Division: Governance and Strategic Support
Section: Governance Administration
Job Type Classification: Permanent

Basic Salary Scale: R275 436.00 – 448 140.00 per annum
Total Remuneration Packages: R350 854.05 – R570 846.71 per annum

Location - Depot / Town or City: Pretoria Central
Location - Province: Gauteng
Location - Country: South Africa
For Enquiries (Contact Person): DN Mokhele (012 358 2334)/ TM. Musandiwa (012 358 3101)

Appointment requirements:
An appropriate tertiary career-related qualification (3 year diploma or degree) in Public Administration or equivalent qualification
Relevant experience in a committee secretarial environment
Supervisory experience
Computer literate

Personal attributes / competencies:
Negotiating skills; Business Acumen; Leadership Skills; Project Management Skills; Communication Skills; Analytical Skills; Organisational Skills; Budget Management; Advanced Linguistic Proficiency; Ability to do presentations; Technical Skills; Integrity; Innovative thinking; Flexibility and Decisiveness, advanced linguistic skills.

Duties:
To render a secretariat support services to the Top Management/Lekgotla meetings
Meeting preparation operations
Meeting support operations
Ensuring that all agendas. Minutes and other documentation are dispatched to the City Manager, Deputy City Managers, Chairpersons of Committees and other members of the City Manager’s committees in time
Rendering a support services to the Chairperson at meetings regarding the procedures in terms of the rules and orders, and terms of reference
Managing the organising of scheduled and unscheduled meetings/discussions.
Managing the administering of meetings.
Managing the supplying of a client consultation and information service.
Managing and, where necessary, executing the following functional work because of particular experience and knowledge.

Closing date: 30 May 2014

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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