Senior Provisioning Administration Officer Gr III x2

Reference number: POST 21/09

These posts are advertised in the DOD, broader Public Service and Media (flyers)

SALARY: R148 584 per annum

CENTRE: Joint Operation Division, SA Special Forces, 4 Special Forces Regiment, Langebaan Western Cape

REQUIREMENTS: Grade 12, preferably. Extensive experience in the Logistical environment is a prerequisite. Due to the Regiment’s geographic location and unavailability of public transportation. Candidates resident within the West Coast Region will be considered. Special requirements (skills needed): Computer literate (MS Word, Presentations and Excel). Preference will be given to Candidates who are already CALMIS qualified. Have detailed knowledge of the operation and utilization of specific software packages. Organising-, interpersonal relationships and typing skills. Communication efficiency (verbal and written) in English. Ability to work independently.

DUTIES: To ensure an accounting service wrt Logistical Support Services to enable Special Forces Capability at unit level by means of sound management and administration. Assist Accounting Clerk with the internal management and administration of the accounting department. Ensure implementation of corrective actions where identified. Assist with the verification of stock and the submission of the prescribed documentation. Prepare documentation for handing and taking over. Assist with verification of stocktaking for handing and taking over. Assist with the receiving of stores by printing, managing, finalization and filing of Receipt Voucher. Assist with the issuing of stores by printing, managing, finalization and filing of Issue Voucher. Assist with Bin Maintenance on ledger when effectuating vouchers. Assist with the accounting of ammunition according to policy and procedure. Execute quality control over the execution of accounting log support activities and tasks. Ensure preparation of allocated Log Pers. Monitor quality standard of documentation. Internal management of the departmental staff. Assist with the establishment and maintenance of a quality management system. Conduct HR admin for subordinates.

ENQUIRIES: Maj M.M. Beukes (Tel: 022 707 4519) or Ms M. Labuschagne Tel: 022 707 4503

APPLICATIONS: Department of Defence, 4 Special Forces Regiment, Private Bag X1, Langebaan, 7357

CLOSING DATE: 26 June 2014

NOTE: Candidates will be expected to do a practical test to prove his / her competency in this field as part of the selection process.

NOTE: Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial / asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s).

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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