Job Title: Manager: Exports Administration Support
Reporting To: Manager
Number of Positions: 1
Location - Country: South Africa
Location - Province: KwaZulu-Natal
Location - Town / City: Durban
The incumbent of this position will fulfil the necessary requirements within the Exports Department to meet objectives with regards to coordination, preparation & distribution of Exports Executive Management reports, coordination & preparation of distributor agreements & contracts, and the coordination of distributor support & training.
Key Job Functions:
Monthly & Quarterly Executive (Exco) packages
Monthly Exports Obeya
Deliver agreed/signed distributor agreements
Bi-monthly meetings with key distributors (e.g. TTAF)
PADAC coordination & support
Deliver & kaizen African distributor training programs, with TALA
Coordination of Distributor Visits
Adhoc Exports administration support
Qualifications and Experience:
NQF6(360 credits) – With Business Administration / Commercial
3-5 years experience in a business administration role or equivalent role(s)
Export/Import experience will be an advantage
Excellent administration skills
Excellent verbal & written skills
Excellent computer literacy (MS Office mandatory)
Above average attention to detail
Good people skills
Able to demonstrate strong Communication & Presentation Skills
Competencies: Planning on short to mid-term initiatives (Planning, Organising, Execution)
Prioritization and allocation of resources
Appropriate judgement and problem solving (Accuracy & attention to detail)
Appropriate evaluation and feedback.
Teamwork/establishment of framework and systems.
Perseverance and assertiveness (Tenacity, Resilience, Perseverance)
Innovative Ideas (Initiative in regard to continuous improvement)
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!