Assistant Director: Asset and Property Management

Reference number: HRMC 37/14/3

This is a re-advertisement, candidates who previously applied are requested to re-apply.

SALARY: R270 804 to R327 126 per annum (Level 9). In addition, a range of competitive service benefits are offered.

CENTRE: Province: KwaZulu-Natal, Provincial Manager’s Office, Pietermaritzburg Equity Requirements: Coloured, Indian and White Male / Female candidates are encouraged to apply

REQUIREMENTS: A 3 year Diploma / Degree in Logistics or Asset Management or a 3 year NQF level 6 is required in the field of assets and property management plus 3-5 years’ experience in Asset and Property Management field - 2 years’ experience at supervisory level - Knowledge of Human Resource Legislations and Prescripts, Public Financial Management Act, Treasury Regulations, Departmental legislations and prescripts and Public Service Regulatory Framework - Knowledge of task planning and allocation, project management, presentation skills ,problem solving, strong analytical skills, report writing, influencing and networking, planning and organizing skills - A valid driver’s licence and willingness to travel - Preference will be given to candidates from the local area where the post is located.

DUTIES: The successful candidate will be responsible for, amongst others, the following specific tasks: - Ensure effective management of assets within the Province - Develop, implement and monitor acquisition, maintenance and disposal plans for assets. Ensure proper implementation of the Asset Management strategy within the Province - Oversee regular asset counts and verify results against Asset Register - Verify the accuracy of the data recorded / updated in the asset register - Provide inputs on assets, financials and reconciliations - Facilitate bar-coding, stocktaking, and verification of departmental assets - Ensure successful management of the property in the Province, liaise with DPW on the acquisition of land for the construction of new building and renting of office accommodation - Prepare and manage provincial maintenance, property plans and budget - Facilitate signing of lease agreements on all state owned building and privately owned property - Compile tactical plans aligned to business requirements to ensure effective property management - Oversee successful system and process enhancements, updates and amendments within the Province - Monitor and participate in the implementation of efficiency improvement projects - Manage effective operation of the property management unit - Provide guidance and leadership to the provincial property management staff in the achievement of strategic and operational goals, ensure the effective and uniform implementation of Standard Operating Procedures of Property Management - Ensure efficient and effective application and utilisation of resources within the property management unit, manage leave and other Human Resources administration requirements within the unit - Ensure effective risk and compliance management within asset management unit - Report on all risk and financial indicators including e.g. financial losses, overpayment, etc. according to required format - Ensure effective compliance with all duties of the employer in terms of the Occupational Health and Safety Act - Administer and monitoring of contract service level agreements.

ENQUIRIES: Mr Q Luthuli, Tel No: (033) 845 5000

Are you looking for an exciting and challenging career in a rapidly changing organisation? The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at developing a culture of responsiveness and improved service delivery. We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a world-class service. If you have what it takes to serve the needs of South Africa’s citizens, residents and visitors – and your credentials meet the requirements of any of the following positions - then respond before the closing date. Join our leadership team in transforming our vision into a reality. The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of positions. Candidates whose appointment / transfer / promotion will further the objective of representivity will receive preference.

APPLICATIONS: Applications must be submitted at the following address: Quoting the relevant reference number, direct applications to: Head Office: The Director General: Department of Home Affairs, Postal Address: Private Bag X114, Pretoria, 0001, Physical Address: 232 Cnr Johannes Ramokhoase (Proes) and Thabo Sehume (Andries) Street, Pretoria, 0002. Applications must be sent in time to the correct address as indicated, to reach the address on or before the closing date.

Applications send to a wrong address and / or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application.

CLOSING DATE: 30 May 2014

NOTE: Applications must be submitted on the Application for Employment Form (Z.83), obtainable from any Public Service department or at and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver’s licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), are encouraged to apply.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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