Chief Accounting Clerk

Reference number: CFO 14/5/5

This post is advertised in the DOD and broader Public Service

SALARY: R183 438 per annum

CENTRE: Financial Management Division, Chief Directorate Budget Management, SA Army Budget Management, Budget Management SA Army Training Formation (AM), Pretoria

REQUIREMENTS: A B Degree or three years National Diploma with finance related subjects with a minimum of two years relevant experience or Grade 12 certificate with finance related subjects with a minimum of four years relevant experience. Special requirements (skills needed): Sound knowledge of estimating, budget and expenditure control processes and related programs on the Financial Management System (FMS). Knowledge of estimating, budgeting and budget control in the Public Service will also being considered. Being qualified to operate the FMS Information Centre (IC) application and to draft reports in this regard would be a strong recommendation. Ability to correctly interpret and apply policy. Good reasoning, mathematical, analytical and innovative thinking ability as well as problem solving ability. Well-developed verbal and written communication skills. Ability to draft effective reports as well as developed presentation skill and ability to conduct effective briefings to senior management. Proven managerial skill and capabilities with good negotiating ability. Computer literate and skilled in Word Processing (MS Word), Spread sheet (Excel) and Presentations (Power point). Team worker, trustworthy, reliable with good interpersonal relations. Receptive to work related suggestion / ideas and decisive / persevering iro task finalisation. Effective HR and management skills. Valid vehicle driver‘s license and willing and able to travel at short notice when required.

DUTIES: Assisting the Budget Manager in the executing of all budgeting and budget control duties and responsibilities as specified in the Public Finance Management Act (PFMA), the Treasury Regulation as well as Budget Circulars and Practice Notes addressing both the domestic and corporate budget of the SA Army Trg Fmn. Preparing of Budget Management documentation required by the Chief Financial Officer (CFO) and the SA Army Bud Man and the submission of required financial reports to GOC SA Army Trg Fmn. Assisting the Budget Manager in the formulation and managing of policy regarding the budgeting and expenditure of the SA Army Trg Fmn. Managing of valid accurate and reliable Costing Database for the SA Army Trg Fmn. Managing the relocation of budget allocations and income for the SA Army Trg Fmn. Requisitioning of Roll over funds. Rendering of financial advice. Compile and present budget and expenditure control reports to higher management by means of Power point. Direct, orchestrate and control the execution of the Finance Governance Function within the SA Army Trg Fmn. Direct orchestrate and control the Finance Non- Compliance Administration function within the SA Army Trg Fmn. Effective manage all personnel, assets and material resorting under control of this post.

ENQUIRIES: Mr V.B. Goqwana, (012) 355 1238

APPLICATIONS: Applications must be submitted through the post to: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001.In case where applicants are stationed in the Pretoria area, applications may be hand-delivered to: Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception. Note: Please use reference number not post number.

CLOSING DATE: 30 May 2014

NOTE: Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and all educational qualifications (documentations) must be original certified, dated and certified stamp must be valid for three months e.g. ID document etc.

Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial / asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only.

For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). The advertisement(s) contained herein is / are meant for the attention / perusal of serving employees / officials of the DOD / Public Service.

Click here to download a Z83 Application Form.

Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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