Deputy Director: Operations Support




Tracking Number: EMCM366-2014
SAP Number: S60042712
Job Title: DEPUTY DIRECTOR: OPERATIONS SUPPORT
This position seeks to attract: All Categories

Department: CITY MANAGER SUPPORT OFFICE
Division: Management Office Administration Support
Section: Operation Support
Job Type Classification: Permanent

Basic Salary Scale: R396 348 – R524 808 per annum
Total Remuneration Packages: R643 965.97 - 807 600.03 per annum

Location - Depot / Town or City: Pretoria Central
Location - Province: Gauteng
Location - Country: South Africa
For Enquiries (Contact Person): DN Mokhele (012 358 2334)/ TM. Musandiwa (012 358 3101)

Appointment requirements:
An appropriate three (3) year tertiary career-related qualification (Degree or National Diploma) or equivalent qualification
Relevant experience in strategic management support services Management/supervisory experience
A valid Code B Driver’s license.
Computer literate

Personal attributes / competencies:
Integrity, Intelligence, Patience, Innovative thinking, Energy, Imagination, Flexibility, Willingness to accept responsibility, Decisiveness, Ability to pay attention to detail

Duties:
Render management support services
Ensuring overall operations support to Management Office Administration
Rendering IDP & Business Planning Support Operations
Managing Audit Support Operations
Supporting and managing Employment Equity Support Operations
Ensure co-ordination, compliance and quality control support operations
Manage and ensure Service Level Agreements Support Operations
Render Meetings & Events Support Operations
Define best practice through participation and benchmarking with external and international models;
As necessary, review policies relative to jobs and limitations; and oversee the drafting of job descriptions and limitations;
Oversee the articulation of performance expectations common to all
Effective management of staff member orientation and development, including annual orientation (both new and incumbent), to ensure communication of the current strategies, goals and expectations;
Effective advise and recommendations on enhancement to policies regarding the operations of the unit and management and administration functions, including the development and presentation of alternatives for policy modification and their respective implications for decision;
Management of processes to identify, interview, qualify, recruit and place individuals within the function.
Ensuring and managing auxiliary and logistical support services Execute on generic planning functions
Identify and define immediate, short and long term objectives,
Ensure a climate conducive to promoting and sustaining motivational levels, productivity, performance by directing and controlling outcomes associated with utilization, productivity and performance of personnel within the section.
Monitor and control the section budget so that income and expenditure is in line with the Council’s requirements
Render Auxiliary Support Services
Execute on generic planning functions
Execute generic management functions
Execute generic financial functions
Identify and define immediate, short and long term objectives
Keeping abreast with trends, theories and practices underlying the rendering of service.
Implement the Department’s Business and Strategic Plans and associated short/long term performance and service delivery plans.
Monitoring progress of specific key performance indicators and measures
Ensuring performance indicators are identified, objectives aligned and appropriate procedures developed and implemented.
Analyzing and aligning requirements with operating capacity and capability.
Monitor and control the section budget so that income and expenditure is in line with the Council’s requirements by Prepare and submit the operational budget; Management of the operational budget; Management of assets within the section; Ensure 50% affirmable procurement of total procurement within the section.

Closing date: 30 May 2014

Click here to apply







Questions after the interview:

At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.

Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:

- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?

These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.

If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:

- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?

If the position is more senior then you can prepare question around the following themes:

- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;

The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!
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