Tracking Number: EMCM352-2014
SAP Number: S70000016
Job Title: SENIOR SECRETARY
This position seeks to attract: All Categories
Department: CITY MANAGER SUPPORT OFFICE
Division: Executive Performance Management
Job Type Classification: Permanent
Basic Salary Scale: R188 520 – R230 652 per annum
Total Remuneration Packages: R240 139.29 – R293 807.59 per annum
Location - Depot / Town or City: Pretoria Central
Location - Province: Gauteng
Location - Country: South Africa
For Enquiries (Contact Person): C. Ramulifho (012 358 1224 / 0427)
Grade 12 or an equivalent certificate plus a secretarial qualification/training.
Relevant experience as a secretary/Management Assistant /Office Administrator
Personal attributes / competencies:
Ability to work under stress; Be able to deal with difficult clients, Excellent communication skills, Analytical thinking, Organisational skills, English language proficiency(Verbal and written),Willingness to accept responsibility
Provide secretarial and administrative duties to the Executive Director
Screening telephone calls
Arrange meetings , workshops, conferences and events
Typing, editing and proofreading of documents
Minute taking and distributing thereof
Creating and maintaining of a file system
Coordination of inputs /reports and responding to requests
Preparing and serving of refreshments.
Closing date: 30 May 2014
Questions after the interview:
At the end of an interview there is usually an opportunity where you can ask any questions you might have. This is a great opportunity to show the interviewer that you are interested in the position as well as the company. It is a good idea to prepare a few questions before the interview – this can be done while you are doing research on the company.
Your questions should show the interviewer that you are a good candidate for the position. Try and avoid questions that are based on your personal needs and preferences, for instance:
- How much leave will I get in a year?
- Will I be considered for promotion in my first year?
- When will I get an increase?
- What time can I leave in the afternoon?
These questions are inappropriate at this stage and will probably raise concerns on the side of the interviewer. Should you be the successful candidate then all these questions will be answered in your letter of appointment so don’t waste this opportunity by asking these basic questions.
If the position is an entry level job or very junior then you are welcome to ask questions in line with the position, for instance:
- Why did the previous person leave the position?
- What would the successful person be tasked to do in a typical day?
- How does this position fit into the department and / or company?
- Could you explain the company structure to me?
- Is there any further education assistance or support?
If the position is more senior then you can prepare question around the following themes:
- current issues that will face the successful candidate;
- inter-personal challenges in the department;
- any process, technology or people challenges that needs to be attended to urgently;
- key result areas that need urgent attention in the first few months;
The above information should get you started. Prepare a few questions so that you can show your worth. Good luck with your interview!